2024
OVERVIEW
PINC is the system with which Terre des Hommes manages the accounting of its international cooperation projects. Expenses incurred in different countries are registered in the payment currency and automatically converted into the project's reporting currency and in euros, applying the exchange rate valid on the competence date.
The system connects administrative activities in the field with the reporting carried out by the headquarters: it classifies expenses by budget line, checks the consistency of imputations, stores supporting documents, and produces the materials necessary for reporting.
Every modification remains tracked to allow subsequent verifications.
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which users create and which granularly define the projects, countries, and operations accessible to each person.
Guided registration of the different types of expenses, with fields and controls suited to the selected operation.
Conversion of amounts between the payment currency, reporting currency, and euro, with storage of the applied rate.
Recalculation of the affected expenses when an exchange rate is updated, leaving those already reported unchanged.
Management of budgets by line and year, import from Excel, and comparison between allocated and spent amounts.
Management of bank and cash accounts, progressive balances, reconciliation, and certified balances.
Shared management of suppliers, donors, collaborators, assets, contact persons, countries, and sectors of intervention.
Management of local staff and generation of expenses related to assignments.
Inventory of purchased assets and transfer between projects with residual value tracking.
Production of PDF covers, supporting document archives, and Excel control files for reporting.
Bulk upload from Excel of expenses, budgets, exchange rates, and master data; imported expenses are then submitted for confirmation.
Closing of accounting periods and projects, change history, and reversible deletions.
Interface in Italian, English, Spanish, French, and Portuguese, with documents produced in the project language.
COMPOSITION
PINC is composed of a web application used via browser and a server that stores the data, applies accounting rules, and generates documents.
A background processing component handles longer operations, such as the recalculation of many expenses or the preparation of document packages, allowing users to continue working.
Structured data is stored in a relational database; attachments and produced documents reside in a separate remote storage space. A dedicated site also hosts the user manual complete with screenshots.
STACK
Web application
Server
Database
The geographical extent of the database, for editorial and territorial information; shared filesystem or S3-compatible storage for media and attachments
Background processing and real-time communication
The geographical extent of the database, for editorial and territorial information; shared filesystem or S3-compatible storage for media and attachments
File archive
S3-compatible storage, hosted on DigitalOcean.
Distribution
Docker containers published on a web address secured by a certificate.
